by Jonathan Eberle | Aug 7, 2025 | News
By Jonathan Eberle |
The Arizona Court of Appeals is set to hear oral arguments on August 19 in a closely watched lawsuit challenging the state’s early ballot signature verification process—one that could reshape how election officials authenticate mail-in ballots. The case, Arizona Free Enterprise Club v. Fontes, will be heard by Division Two of the Court of Appeals, which lifted a prior stay in the case following a joint request by all parties to move forward on the merits.
At the heart of the dispute is whether the Secretary of State’s Elections Procedures Manual (EPM) has unlawfully expanded the scope of documents used to verify a voter’s signature on early ballot envelopes. The plaintiffs—Arizona Free Enterprise Club, Restoring Integrity and Trust in Elections, and Yavapai County voter Dwight Kadar—argue that Secretary of State Adrian Fontes and his predecessor, now-Governor Katie Hobbs, enforced EPM guidance that violates state law.
Under Arizona statute A.R.S. § 16-550(A), election officials are required to compare a voter’s early ballot envelope signature to the one in their “registration record.” However, the current EPM—originally authored by Hobbs in 2019 and maintained under Fontes—permits election officials to validate signatures by comparing them to any election-related document on file, such as early ballot requests, provisional ballot envelopes, or Active Early Voting List notices.
“The current election procedures manual adopted by the Secretary of State has rewritten state law regarding signature verification for mail-in ballots,” said Arizona Free Enterprise Club President Scot Mussi. “The result is a process that invites questionable methods and opportunities for abuse during the signature review process. It’s time for the courts to bring this illegal EPM practice to a halt.”
The case has had a turbulent procedural history. In 2023, Yavapai County Superior Court Judge John Napper initially ruled that the EPM violated state law, stating that the definition of “registration record” is neither vague nor ambiguous. Napper rejected the Secretary of State’s argument that the term could include any number of election-related documents. However, in a surprising reversal later in the proceedings, Napper ruled in favor of the state—prompting the plaintiffs to appeal.
The outcome of this case could have major consequences for how Arizona handles the verification of early ballots in future elections. Arizona is a state with widespread early and mail-in voting, and signature matching is often the sole method for confirming voter identity on ballots returned by mail. Early ballot voters are not required to provide other identifying information, such as a driver’s license number, date of birth, or the last four digits of a Social Security number.
After months of delays—including a stay prompted by a separate ruling that invalidated the 2023 EPM for procedural reasons—the Court of Appeals has agreed to resume the case. All parties have urged the court to issue a ruling on the merits, regardless of the Arizona Supreme Court’s handling of a related challenge filed by the Republican National Committee.
The court’s decision will help clarify the balance of power between Arizona’s elected officials and its election laws, especially in the increasingly scrutinized area of early voting.
Jonathan Eberle is a reporter for AZ Free News. You can send him news tips using this link.
by Staff Reporter | Feb 5, 2025 | News
By Staff Reporter |
Election volunteers will be allowed to observe signature verification processes in Maricopa County up close for the first time.
Maricopa County Recorder Justin Heap announced the “common-sense” policy change on Monday. The recorder said the observers won’t have access to the party affiliation of voters.
“This change allows bipartisan election observers into the Signature Verification room to more directly observe the Signature Verification process,” said Heap. “This is one of the first of many commonsense improvements to make Maricopa’s election processes more trustworthy and transparent.”
In order to protect the party affiliation of voters, Maricopa County won’t display political parties or any “personally identifying data” on the signature verification screen. This change will take effect with the May 2025 elections, per the recorder’s office.
Heap revealed in Monday’s press release containing the policy change announcement that previous recorder administrations hadn’t been fully honest about election workers’ abilities to access voters’ party affiliations and personal identifying information. Per Heap, all election workers had to do to access that information was scroll down on their screens during signature verification processes.
“Previously, voters were assured by election officials that no party or personally identifying data was available to signature verifiers,” said Heap. “In my review of our election processes I have discovered this was not the case. Signature verification workers who scrolled down the page would still see this information on the scans of older ballots.”
Prior to Heap’s administration, election volunteers weren’t permitted to observe signature verification processes. In the accompanying press release issued on Monday, the recorder’s office claimed that the previous policies requiring signature verification observation to take place from an adjacent hallway some distance from the work “made meaningful observation of the process impossible.”
“Removing that data will accomplish two important things: it brings bi-partisan observers back into the room to scrutinize the process and ensures that verifiers do not know the party affiliation of the voters whose signatures they are verifying. This will be the first of many commonsense improvements we will be making to ensure that future elections in Maricopa County are run in a trustworthy, transparent, and efficient manner,” concluded Heap.
Ahead of the presidential election last year, the state established the first legally binding signature verification rules as part of necessary modifications to election dates made to comply with the shortened electoral count deadline.
Those signature verification rules (contained within HB 2785) require the rejection of early ballot envelopes bearing signatures that don’t match the voter’s registration or records. Beginning next year, voters may bypass the signature verification requirement by showing their ID while returning their early ballot in person. Other Republican-led aspects ensuring stricter signature verification were stripped from the bill following negotiations with Democratic lawmakers and Governor Katie Hobbs.
Improving signature verification processes was a top priority for Heap during his campaign to oust then-incumbent Stephen Richer. Heap attested during his campaign that the county’s standards for signature verification were too lax based on his personal experiment with the process.
AZ Free News is your #1 source for Arizona news and politics. You can send us news tips using this link.
by AZ Free Enterprise Club | Dec 11, 2024 | Opinion
By the Arizona Free Enterprise Club |
Another election has come and gone, and unsurprisingly, Arizona is yet again the butt of national jokes for taking weeks to process ballots and tabulate votes. While some in the corporate media still attempt to defend our vote counting circus, most everyone is in agreement that big changes are needed. It doesn’t take being an election expert to recognize that states with far greater populations, who also experience large rates of early voting, somehow get their votes counted on election night or near to it.
It’s a fix that is long overdue, yet for over five years the reform has continued to run into a political meatgrinder at the state Capitol. Since 2019, our organization, the Arizona Free Enterprise Club, has supported, championed, and authored bills to ensure we get results on election night. And while Democrats in the legislature have been an obstacle to reform (they have universally opposed any reforms geared toward getting faster results), they have not been the only impediment to fixing the problem.
The real culprit is opposition from county “election officials,” or more precisely, their taxpayer-funded lobbyists. For years, our so-called election experts have worked overtime to stop any reasonable reforms to Arizona’s mail-in voting system. Their tactics are incredibly disingenuous. When people express their frustration about the glacier pace of vote counting, they clap back (usually with dripping condescension) that their hands are tied by existing law. But when lawmakers introduce bills to change those laws, those same election officials send their army of lobbyists down to the Capitol to fight reform at every turn…
>>> CONTINUE READING >>>
by AZ Free Enterprise Club | Sep 16, 2023 | Opinion
By the Arizona Free Enterprise Club |
Secretary of State Adrian Fontes appears to be in a tug-of-war with Governor Katie Hobbs to determine who is worse at their job. It’s been well-documented that since she took office, Hobbs has been off to a rough start with high-profile staff exits, breaking the veto record after killing the bipartisan “Tamale Bill,” and alienating many Democrats by signing the Republican budget. But over the past eight months, Fontes has been working just as hard in the battle to see who’s more incompetent. Not only has he failed to perform the necessary voter list maintenance—leaving 14 Arizona counties in violation of Section 8 of the National Voter Registration Act—but he rushed through a version of the Elections Procedures Manual (EPM) that is filled with unlawful provisions.
Now, Secretary of State Fontes has been dealt another major blow after a superior court judge ruled against him…
>>> CONTINUE READING >>>
by Corinne Murdock | Sep 6, 2023 | News
By Corinne Murdock |
Last week, a superior court judge ruled that Secretary of State Adrian Fontes and his predecessor, now-Gov. Katie Hobbs, enforced an Election Procedures Manual (EPM) that ran afoul of voter signature verification law. The problematic EPM in question was crafted by Hobbs in 2019.
The ruling came in the case Arizona Free Enterprise Club v. Fontes. Contrary to the law, Fontes claimed to the court that the term “registration record” was ambiguous and up for interpretation — meaning, he could decide what constituted a valid signature record for the purposes of verifying the validity of a ballot signature. For that reason, Fontes said that the lawsuit against his administration should be dismissed.
Judge John Napper disagreed, rejecting the motion to dismiss last Friday; he stated that only a voter’s signature used to register to vote was valid. Napper ordered Fontes to adhere to the definition of “registration record” for the purposes of signature verification.
“Here, the langu[ag]e of the statute is clear and unambiguous. The statute requires the recorder to review the voter’s registration record. The common meaning of ‘registration’ in the English language is to sign up to participate in an activity,” wrote Napper. “No English speaker would linguistically confuse the act of signing up to participate in an event with the act of participating in the event [….] Applying the plain and obvious meaning of ‘registration,’ the legislature intended for the recorder to attempt to match the signature on the outside of the envelope to the signature on the documents the putative voter used to register.” (original emphasis included)
Fontes petitioned the court to interpret the law to mean that other documents could be included in the definition of “registration record” based on a change of the law from reading “registration form” to “registration record.” Fontes argued that “record” was a more expansive term meant to encompass a greater set of documents than “form.” Fontes also argued that the term was ambiguous and therefore up to interpretation.
Napper rejected these arguments. The judge explained that the term change only expanded the “volume of documents” for signature verification to allow for review of multiple forms comprising a registration record. Napper also declared that the statute wasn’t ambiguous at all.
“That limitation remains the same, documents are part of the ‘registration record’ only if they involved the voter’s ‘registration,’” stated Napper. “[T]he recorder is to compare the signature on the envelope to the voter’s prior registrations (the record).”
Napper also declared that the Arizona Free Enterprise Club (AFEC) correctly defined “registration record,” unlike Fontes and former Secretary of State Katie Hobbs (now governor) per her 2019 EPM. Napper ruled that Hobbs’ 2019 EPM violated the law.
“The 2019 EPM creates a process that contradicts the plain language of A.R.S. §16-550(A),” stated Napper. “Therefore, this portion of the EPM and the instruction from the Secretary do ‘not have the force of law.’”
Napper’s ruling acknowledges a major issue: in the four years of its use, Hobbs’ unlawful 2019 EPM signature verification instruction has carried “the weight of the law.”
Mi Familia Vota also intervened in the case and requested dismissal of AFEC’s lawsuit. They claimed that any real or existing issues with the EPM didn’t matter because Fontes would produce a new EPM this December that could potentially adhere to state law. Napper also rejected this argument. The judge pointed out that those in the executive branch, including Hobbs, have consistently failed to produce a valid EPM, including in 2021.
“While the production of a new EPM is statutorily required, the multiple offices of the executive branch have not consistently adhered to the statute’s dictates,” said Napper. “They were unable to produce an EPM in 2021. This is why the 2019 manual carries the force of law to this day. The Court has been unable to find any authority suggesting a case is not ripe for decision because a government actor may choose a different course of conduct in the future.” (emphasis added)
The case is ongoing, with a status conference scheduled later this month.
Corinne Murdock is a reporter for AZ Free News. Follow her latest on Twitter, or email tips to corinne@azfreenews.com.
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